Notice of Meeting

 

 

West Surrey Shadow Authority Constitution Sub Committee

 

Date and Time

Place

Contact

 

 

 

Thursday, 6 August 2026 at

4.00 pm

Guildford Borough Council

Democratic Services

committeeservices@spelthorne.gov.uk

 

 

Membership

 

Name

Ward

 Councillor Jane Austin

Waverley Eastern Villages

Councillor Jonathan Hulley

Thorpe, Longcross & Ottershaw

Councillor Louise Morales

Woking South

Councillor Rory O'Brien

Sunbury Common & Ashford Common

Councillor Joanne Shaw

Guildford East

Councillor Sally Shorthose

Farnham South

Councillor Richard Wilson

Bagshot, Windlesham & Chobham Ward

 

 

 

MEETING SUMMONS

 

To the members of the CommitteeName:

 

You are hereby summoned to attend a meeting of the CommitteeName to be held on Thursday, 6 August 2026 at 4.00 pm, for the transaction of the business set out in the following agenda.

 

Such meeting to be held in the Guildford Borough Council

 

For enquiries regarding this agenda contact: Democratic Services

committeeservices@spelthorne.gov.uk

 

Susan Sale

Interim Monitoring Officer

West Surrey Shadow Authority

Published: Date Not Specified

 

www.surreylgrhub.gov.uk

 

AGENDA

 

 

 

 

 

Page nos.

<AI1>

1.             

Election of a Chair for the Constitution Sub-Committee

 

 

To elect the Chair of the Constitution Sub-Committee.

 

 

</AI1>

<AI2>

2.             

Election of a Vice Chair for the Constitution Sub-Committee

 

 

To elect the Vice Chair of the Constitution Sub-Committee.

 

 

</AI2>

<AI3>

3.             

Apologies

 

 

To receive any apologies for absence.

 

 

</AI3>

<AI4>

4.             

Declarations of interest

 

 

All members present are required to declare, at this point in the meeting or as soon as possible thereafter:

 

1.    Any disclosable pecuniary interests and/or

2.    Other interests arising under the Code of Conduct in respect of any items(s) of business being considered at this meeting.

 

 

</AI4>

<AI5>

5.             

Terms of Reference and Procedures of the Constitution Sub-Committee

1 - 12

 

To consider and note the Terms of Reference and Procedure Rules of the West Surrey Shadow Authority’s Standards Constitution Sub-Committee.

 

 

</AI5>

<AI6>

6.             

Proposed Changes to Council Procedure Rules

13 - 20

 

To consider particular issues within the Council Procedure Rules that require member engagement e.g. questions, motions, statements, opposition business.

 

 

</AI6>

<AI7>

7.             

Guidance for Councillors on Gifts and Hospitality

21 - 38

 

To consider a policy to support the provisions in the Member Code of Conduct.

 

 

</AI7>

<AI8>

8.             

Member Conduct Complaints Procedure

 

 

To consider arrangements for dealing with allegations that a member has breached the Code of Conduct for Members.

 

 

Report to follow.

 

 

</AI8>

<AI9>

9.             

Social Media Policy for Councillors

39 - 52

 

To consider a Social Media Policy for Members, to be included in the West Surrey Shadow Authority’s Constitution.

 

 

</AI9>

<AI10>

10.          

Member Requests Regarding the West Surrey Shadow Authority Constitution

53 - 60

 

To consider requests from councillors for areas of the West Surrey Shadow Constitution they would like to see reviewed and amended.

 

 

</AI10>

<AI11>

11.          

Work Programme for the Constitution Sub-Committee

61 - 70

 

To consider a proposed work programme for the Constitution Sub-Committee.

 

 

</AI11>

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PLEASE NOTE: members of the public are able to attend the meeting in person. The meeting will also be broadcast online at www.youtube.com/user/Spelthornecouncil

 

The whole of the meeting will be filmed except where there are confidential or exempt items. In attending any meeting, you are recognising that you may be filmed and consent to the live stream being broadcast online, and available for others to view. Members of the press/public may film or record proceedings, blog or tweet proceedings and take photographs providing they do not disturb the conduct of the meeting.

 

 The Chair of the meeting has the discretion to terminate or suspend filming/recording if in her/his opinion continuing to do so would prejudice the proceedings of the meeting or, on advice, considers that continued filming/recording might infringe the rights of any individual.

 

MOBILE TECHNOLOGY AND FILMING – ACCEPTABLE USE

 

Members of the public and the press may use social media or mobile devices in silent mode during meetings.  Public Wi-Fi is available; please ask the committee manager for details.

 

Anyone is permitted to film, record or take photographs at Council meetings.  Please liaise with the committee manager prior to the start of the meeting so that the meeting can be made aware of any filming taking place. 

 

The use of mobile devices, including for the purpose of recording or filming a meeting, is subject to no interruptions, distractions or interference being caused to any Council equipment or any general disturbance to proceedings. The Chairman may ask for mobile devices to be switched off in these circumstances.

 

Thank you for your co-operation.